EAA 99

How to Propose a Symposium, Seminar, Round Table, Paper or Poster Presentation



Proposals are now invited for the organization of symposia, seminars and round tables, papers for presentation at a session, and contributions to the poster presentations.

Suggestions for sessions (symposia, seminars and round tables) should be relevant to one of the three main blocks noted above.

Proposals for sessions should be submitted to the Meeting Secretariat no later than the 31st March 1999.  Please note that the timetable of sessions is reaching full capacity, so session proposals will be considered on a 'first-come, first-served' basis.

Please follow these simple steps If you would like to:

Organize a session

    Define your theme as clearly as possible, making sure it has a clear focus. Set out an abstract for the session in about 300 words. The abstract should be in English, if possible with a translation into one other European language of your choice. Also include contact details such as your address, telephone number, fax number, and email. Note also what kind of session you are proposing (ie. Symposium, Seminar, Round table). Send this information to the Meeting Secretariat. The organizing committee will consider your suggestion. If it is accepted, you will receive further information about how to organize the session and your abstracts and contact details will be added to the conference WWW site.
    If your suggestion for a session is accepted, you must try to find relevant speakers for your session. All papers should last for 20 minutes and a maximum of 8 - 10 speakers in each session is recommended. The Meeting Secretariat would appreciate it if Session Organizers would try to encourage post-graduate students and non-established researchers to take part in the sessions.
    The Meeting Secretariat will send you information and abstracts relating to individual papers that are offered that are relevant to your session. You must decide whether to accept the papers or not.
    Looking ahead, in the spring of 1999 you must assemble a full list of your speakers (including all contact details), the title of their paper, and an abstract of each paper. This must be sent to the Meeting Secretariat. Prior to the meeting you should endeavour to get of copy of each speakers paper so that if for some reason they do not get to the conference at least their paper can be read in their place.

Propose a Paper

Define your subject as clearly as possible and ensure that it has a clear focus. Prepare an abstract of about 300 words setting out the main points you will cover. Remember to include contact details such as your address, telephone number, fax number, and email. Send this to the appropriate session organizer if you know who this is (details are available on the WWW site, the address for which is given below) or send it to the Meeting Secretariat who will forward it to a relevant session organizer. If your proposal is approved you will be contacted and sent further information for speakers.

Each speaker will have 20 minutes at his/her disposal to present their paper. A 20 minute speech is equivalent to a manuscript consisting of 6 written pages with 1.5 line-spacing. Try not to show more than a maximum of 10 - 12 slides or overheads.

Propose a Poster Presentation

Send a brief note of your proposed poster (about 100 words) to the Meeting Secretariat. Remember to include contact details such as your address, telephone number, fax number, and email. If approved you will be sent information about where to bring your poster for mounting in the poster exhibition area. As a guide, posters should be a maximum size of 1m by 0.5m in size and designed in portrait format. Friday afternoon will be the poster session and you will be expected to be available at your poster presentation to talk about your work and answer questions from those viewing the posters.

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              This page has been compiled and is maintained by Jeff Chartrand jchartra@bournemouth.ac.uk, and Eileen Wilkes  ewilkes@bornemouth.ac.uk,School of Conservation Sciences consci@bournemouth.ac.uk, Bournemouth University. Last Updated 2 February 1999